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Dictating
Tips for a More Efficient Dictating
Before you start dictating
• Organize your thoughts.
• Make notes or an outline of what you want to dictate.
• Check that the cassette is erased. (See page 21.)
When you start dictating
• Identify yourself. (Name, department, phone number, etc.)
• Indicate the type of dictating. (Memo, letter, etc.)
• Give transcribing instructions. (Type of stationery, number of copies, envelopes, etc.)
• Specify distribution. (Name, addresses, etc.)
During dictating
• Relax and speak clearly, at normal speed.
• Short sentences are best.
• Include punctuation.
• Spell difficult or unusual words.
• Correct your mistakes. (Review and redictate.) (See page 15.)
• At the end of each dictated material, record an LTR signal.